Select the data that you want to sort

Select a range of data, such as A1:L5 (multiple rows and columns) or C1:C80 (a single column). The range can include titles (headers) that you create to identify columns or rows.

Sort quickly

  1. Select a single cell in the column you want to sort.

  2. Click Sort A to Z to perform an ascending sort (A to Z or smallest number to largest).

  3. Click Sort Z to A to perform a descending sort (Z to A or largest number to smallest).

Sort by specifying criteria 

Use this technique to choose the column you want to sort, plus other criteria such as font or cell colors.

  1. Select a single cell anywhere in the range that you want to sort.

  2. On the Datatab, in the Sort & Filtergroup, click Sort. The Sortdialog box appears.

  3. In the Sort by list, select the first column on which you want to sort.

  4. In the Sort On list, select either Values, Cell Color, Font Color, or Cell Icon.

  5. In the Orderlist, select the order that you want to apply to the sort operation — alphabetically or numerically ascending or descending (that is, A to Z or Z to A for text or lower to higher or higher to lower for numbers).